Moving your business to a new location is a major accomplishment a sign of growth, opportunity, and fresh beginnings. But let’s be honest: office relocations are stressful, especially when it comes to technology. Your IT infrastructure isn’t just bulky and fragile it’s the backbone of your operations. And moving it without a plan? That’s a disaster waiting to happen.
If you’re dreading your upcoming office move, here’s how to keep your tech gear safe, your team sane, and your business running smoothly.
Plan far ahead
The moment you learn that your business is relocating, it’s time to get organized. Don’t wait until the last minute — early planning is key to avoiding costly oversights and downtime.
Here’s what to do:
- Evaluate the new office layout
- Decide what tech is moving, being replaced, or recycled
- Assign responsibilities to staff
- Coordinate with your managed IT services provider for a smooth transition plan
By starting early, you give your IT team and yourself the breathing room to handle surprises without panic.
Downsize Smartly
An office move is the perfect opportunity to declutter and upgrade.
Before tossing anything, check with leadership to confirm what’s still needed and what can be retired. Then:
- Shred old files securely
- Recycle obsolete tech with proper documentation
- Consider refurbishing or donating outdated devices
- Have your workstation and device management team evaluate what stays and what goes
Out with the old, in with the scalable. Downsizing not only makes the move easier but can also improve efficiency and free up budget for modern solutions.
Hire Professional Movers (Yes, Even for Tech)
While it may be tempting to DIY your move, tech relocation requires professional handling — period.
Here’s why:
- Safety: Lifting heavy servers, printers, and workstations can lead to injury
- Liability: You don’t want to be responsible for accidents or damaged gear
- Morale: Asking employees to move their own desks or hardware is a quick way to create resentment
Choose a moving company with experience in commercial office moves — and make sure they carry insurance. If possible, have your network Management and server management team coordinate with movers to label, track, and safely transport core hardware.
Prep the New Space with IT in Mind
Don’t wait until move-in day to think about layout and connectivity. Work with your managed IT services team to:
- Pre-plan the floor layout for optimal device positioning
- Ensure proper cabling, power supply, and ventilation
- Schedule your ISP installation and network setup
- Verify if phone systems, CRMs, and internal tools need configuration updates
Having a solid plan for network and server management ensures that your team can hit the ground running — not sit around waiting for the internet to work.
Don’t Forget the Details
Before you settle in, take care of the little things that could cause big headaches later:
- Update marketing materials (business cards, brochures, email signatures) with the new address
- Change your online listings (Google Business Profile, social media, directories)
- Reconnect and test workstation and device management systems at each desk to confirm everything is up and running
A few hours of prep can save you days of confusion post-move.
The Bottom Line
Relocating your office is a challenge — but with smart planning and the right support, it doesn’t have to be chaotic. Start early, downsize wisely, hire the pros, and lean on your IT experts to keep things secure and streamlined.
If you’re moving and need help setting up your new environment, Vodigy is here for you. We specialize in:
- Managed IT services tailored for SMBs
- Network and server management for secure infrastructure
- Workstation and device management to keep teams productive from day one
Contact us today and let’s make your new office a smarter, faster, and more connected space!
